Our company is looking for an Office Assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.
In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued. Anyone who has a work permit and can legally work in Canada can apply for this job. If you do not have a work permit and is not currently authorized to work in Canada, the employer will not consider your job application.
Office assistants perform administrative and routine clerical tasks. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.
For most office assistant positions, a high school diploma or equivalent degree is usually sufficient. Some employers, however, require an associate’s degree. Office assistants need to have advanced computer skills, and they typically have strong time management and organizational skills.
Job Description
Job Organization: Desjardins Insurance
Job Location: Owen Sound, Ontario Canada
Salary: $16.48 hourly for 35 hours per week
Employment Type: Full time
Languages: English Language
Education: Secondary (high) school graduation certificate
Experience
5 years or more
Specific Skills
Type and proofread correspondence, forms, and other documents
Sort, process, and verify applications, receipts, and other documents
Send and receive messages
Provide general information to clients and the public
Organize and schedule office work
Locate and remove files requested
Label, file, and retrieve documents
Compile data, statistics and other information
Receive and forward telephone or electronic inquiries
Maintain and prepare reports from manual or electronic files, inventories, mailing lists, and databases
Process incoming and outgoing mail manually or electronically
Prepare invoices and bank deposits
Photocopy and collate documents for distribution, mailing, and filing
File material in the storage area
Order office supplies and maintain inventory
Responsibilities for Office Assistant
Greet visitors in a professional manner
Provide visitors with information and direct them accordingly
Answer phone calls and direct callers to the appropriate party
Process, sort, and route incoming and outgoing mail
Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
Coordinate and schedule appointments and meetings
Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
Business Equipment and Computer Applications
MS Excel
MS PowerPoint
MS Windows
MS Word
MS Outlook
Area of Specialization
Correspondence
Work Setting
Insurance company
Security and Safety
Criminal record check
Transportation/Travel Information
Own transportation
Work Conditions and Physical Capabilities
Fast-paced environment
Work under pressure
Attention to detail
Sitting
Combination of sitting, standing, walking
Tight deadlines
Work Location Information
Rural area
Personal Suitability
Effective interpersonal skills
Flexibility
Accurate
Excellent oral communication
Excellent written communication
Client focus
Dependability
Reliability
Organized
Adaptability
Collaborative
Analytical
Creativity
Efficiency
Energetic
Goal-oriented
Hardworking
Integrity
Outgoing
Positive attitude
Proactive
Quick learner
Time management
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Visible minorities
Job Validation
This job opportunity will be valid until the 3rd of March, 2021
Method of application
The application process is via email. Send an email including your cover letter and details to the email below
boivin.insurance@gmail.com
